Our client, a regional contractor, provides partnered construction, design and project management services. Working for both public and private sector clients their projects range from £50 to over £50 million across central, southern and eastern England.
They were keen to be appointed to the renewed Suffolk County Council Construction Framework valued at £500m over 4 years and covering projects ranging from £200K to in excess of £2m. Recognising the strategic importance to the business of the new framework and having narrowly missed out on the previous framework tender they first approached Propeller for assistance with the pre-qualification questionnaire in the Autumn of 2014.
“We engaged with Propeller following shared successes with other companies within our group and were not disappointed by their approach or the outcome.”
The pre-qualification was successful and the Invitation to Tender was duly issued in February 2015 and contained a substantial and detailed written quality element. The client again approached Propeller for assistance with written answers, graphics and presentation of the tender submission.
The Propeller team reviewed the extensive ITT documents and conducted background research on Suffolk CC and their stakeholders providing a comprehensive Executive Overview before preparing detailed Answer Plans which were closely aligned to the evaluation criteria. Every answer was to be written to maximise an ‘excellent’ mark with clearly identified key benefits acting as value signposts throughout the document.
We then held a Bid Workshop with the client aimed at fully understanding their culture, processes and approach and identifying high quality, relevant evidence that would support the messages and commitments set out in the answers.
“The workshop was very useful and gave us the opportunity to explore ideas and answers with the Propeller team.”
From Propeller’s point of view the key challenge was addressing and evidencing detailed, multi-layered questions against comprehensive evaluation criteria in answers largely limited to one side of A4. From a Bid Writer’s perspective this meant challenging the value every word and sentence brought to the bid; developing punchy, impactful descriptions of complex processes and challenging content that failed to ‘pull its weight’ for the space it occupied.
Infographics and graphic design ensured the finished tender document not only looked professional – showing our client’s investment in and commitment to the Framework – but enhanced comprehensibility and engagement of the reviewer.
We were delighted to learn from the client at the end of May 2015 that their tender had been successful on both the Lots for which they had tendered.
“We were delighted to be awarded a place on the framework having engaged with Propeller for both the PQQ and Tender submissions.
We are hoping to work with Propeller very soon on another framework submission – hopefully ending with the same result!”
The services provided included:
- Prequalification Questionnaire
- Tender launch workshop and evidence-gathering session to define the deliverables, allocate responders, plan strategy and agree the delivery programme
- Executive Overview
- Detailed Answer Plans
- Drafting the tender document
- Creating bespoke CVs for key delivery team members
- Creating a series of infographics to support the text
- Managing the tender process, including facilitation of red and final review meetings
- Creating innovative and highly informative organograms
- Designing and producing the graphical look and feel of the final submission